Board & Investor Materials

Overview

This playbook provides templates and guidelines for board meetings, investor updates, and stakeholder communications. These materials follow industry best practices for corporate governance and investor relations.

Owner: CEO (Lukman Ibrahim)
CFO Support: Abdulwahab A
Last Updated: December 2024

Board Meeting Framework

Meeting Cadence

Meeting Type	Frequency	Duration	Attendees
Board Meeting	Quarterly	2-3 hours	Board + C-suite
Board Call	Monthly	30-60 min	Board + CEO
Committee Meetings	As needed	1 hour	Committee members
Annual Meeting	Annually	Half day	All stakeholders

Standard Agenda (Quarterly Board Meeting)

Time	Topic	Presenter	Duration
0:00	Call to Order & Approval of Minutes	Chair	5 min
0:05	CEO Update	Lukman Ibrahim	20 min
0:25	Financial Review	Abdulwahab A (CFO)	20 min
0:45	Product & Technology	Eric (CTO)	15 min
1:00	Sales & Marketing	Jerone Lebadie (CMO)	15 min
1:15	Operations	Dr. Loveday (COO)	10 min
1:25	Break	-	10 min
1:35	Strategic Discussion	All	30 min
2:05	Committee Reports	Committee Chairs	15 min
2:20	Executive Session	Board only	20 min
2:40	Action Items & Close	Chair	10 min

Quarterly Board Deck Template

Slide Structure (20-25 slides)

Section 1: Executive Summary (3 slides)

Slide 1: Quarter Highlights

QUARTER HIGHLIGHTS - Q[X] 2026

KEY WINS
• [Win 1 - e.g., "Signed 5 new enterprise customers"]
• [Win 2 - e.g., "Launched Traquiva mobile app"]
• [Win 3 - e.g., "Achieved 95% customer retention"]

KEY CHALLENGES
• [Challenge 1]
• [Challenge 2]

DECISIONS NEEDED
• [Decision 1]
• [Decision 2]

Slide 2: Scorecard

QUARTERLY SCORECARD

| Metric | Target | Actual | Status |
|--------|--------|--------|--------|
| Revenue | €[X] | €[X] | 🟢/🟡/🔴 |
| New Customers | [X] | [X] | 🟢/🟡/🔴 |
| MRR | €[X] | €[X] | 🟢/🟡/🔴 |
| Churn | [X]% | [X]% | 🟢/🟡/🔴 |
| NPS | [X] | [X] | 🟢/🟡/🔴 |
| Cash | €[X] | €[X] | 🟢/🟡/🔴 |
| Headcount | [X] | [X] | 🟢/🟡/🔴 |

Slide 3: Key Metrics Trend

[Chart showing 4-quarter trend of key metrics]
- Revenue
- Customers
- MRR
- Cash

Section 2: Financial Performance (5 slides)

Slide 4: P&L Summary

PROFIT & LOSS - Q[X] 2026

| Line Item | Q[X] Actual | Q[X] Budget | Variance | YTD |
|-----------|-------------|-------------|----------|-----|
| Revenue | €[X] | €[X] | [X]% | €[X] |
| COGS | €[X] | €[X] | [X]% | €[X] |
| Gross Profit | €[X] | €[X] | [X]% | €[X] |
| OpEx | €[X] | €[X] | [X]% | €[X] |
| EBITDA | €[X] | €[X] | [X]% | €[X] |

Slide 5: Revenue by Product

REVENUE BY PRODUCT

| Product | Q[X] | vs Budget | vs Prior Q | YTD |
|---------|------|-----------|------------|-----|
| CheckMet | €[X] | [X]% | [X]% | €[X] |
| Traquiva | €[X] | [X]% | [X]% | €[X] |
| Software | €[X] | [X]% | [X]% | €[X] |
| Academy | €[X] | [X]% | [X]% | €[X] |
| **Total** | €[X] | [X]% | [X]% | €[X] |

Slide 6: Cash Position

CASH & RUNWAY

Beginning Cash: €[X]
+ Operating Cash Flow: €[X]
- CapEx: €[X]
= Ending Cash: €[X]

Monthly Burn: €[X]
Runway: [X] months

[Cash waterfall chart]

Slide 7: Key Financial Metrics

UNIT ECONOMICS

| Metric | Current | Target | Trend |
|--------|---------|--------|-------|
| CAC | €[X] | €[X] | ↑/↓ |
| LTV | €[X] | €[X] | ↑/↓ |
| LTV:CAC | [X]:1 | 3:1 | ↑/↓ |
| Payback | [X] mo | 12 mo | ↑/↓ |
| Gross Margin | [X]% | 70% | ↑/↓ |

Slide 8: Forecast Update

FULL YEAR FORECAST

| Metric | Original | Current | Change |
|--------|----------|---------|--------|
| Revenue | €[X] | €[X] | [X]% |
| Gross Profit | €[X] | €[X] | [X]% |
| EBITDA | €[X] | €[X] | [X]% |
| Headcount | [X] | [X] | [X] |

Section 3: Product & Technology (4 slides)

Slide 9: Product Highlights

PRODUCT HIGHLIGHTS - Q[X]

CheckMet (Owner: Abdulwahab A)
• [Key release/milestone]
• [Customer feedback]
• Next quarter: [Priority]

Traquiva (Owner: Lukman Ibrahim)
• [Key release/milestone]
• [User growth]
• Next quarter: [Priority]

ACADEMY (Owner: Huzaifa)
• [Cohort results]
• [Placement rate]
• Next quarter: [Priority]

SOFTWARE SOLUTIONS (Owner: Eric)
• [Projects delivered]
• [Pipeline]
• Next quarter: [Priority]

Slide 10: Roadmap Progress

ROADMAP PROGRESS

[Gantt chart or timeline showing:]
- Completed milestones
- In-progress items
- Upcoming priorities
- Any delays/changes

Slide 11: Technology & Infrastructure

TECHNOLOGY UPDATE

Platform Health:
• Uptime: [X]%
• Response time: [X]ms
• Security incidents: [X]

Key Initiatives:
• [Initiative 1] - [Status]
• [Initiative 2] - [Status]

Technical Debt: [Status]

Slide 12: Product Metrics

PRODUCT METRICS

| Product | Users | DAU/MAU | NPS | Churn |
|---------|-------|---------|-----|-------|
| CheckMet | [X] | [X]% | [X] | [X]% |
| Traquiva | [X] | [X]% | [X] | [X]% |

Section 4: Go-to-Market (4 slides)

Slide 13: Sales Performance

SALES PERFORMANCE

Pipeline: €[X] (vs €[X] target)
Win Rate: [X]% (vs [X]% target)
Sales Cycle: [X] days (vs [X] target)

New Customers: [X]
Expansion Revenue: €[X]
Churned Revenue: €[X]

[Pipeline funnel visualization]

Slide 14: Customer Metrics

CUSTOMER METRICS

Total Customers: [X]
Net Revenue Retention: [X]%
Gross Retention: [X]%
Logo Churn: [X]%

Customer Health:
• Healthy: [X]%
• At Risk: [X]%
• Critical: [X]%

Slide 15: Marketing Performance

MARKETING PERFORMANCE

| Channel | Leads | MQLs | SQLs | Cost/Lead |
|---------|-------|------|------|-----------|
| Organic | [X] | [X] | [X] | €[X] |
| Paid | [X] | [X] | [X] | €[X] |
| Events | [X] | [X] | [X] | €[X] |
| Referral | [X] | [X] | [X] | €[X] |

Brand Metrics:
• Website traffic: [X]
• Social followers: [X]
• Share of voice: [X]%

Slide 16: Key Wins & Losses

KEY WINS
• [Customer name] - €[X] ARR - [Why we won]
• [Customer name] - €[X] ARR - [Why we won]

KEY LOSSES
• [Prospect] - €[X] potential - [Why we lost]
• [Churned customer] - €[X] ARR - [Why they left]

LESSONS LEARNED
• [Insight 1]
• [Insight 2]

Section 5: Operations & Team (3 slides)

Slide 17: Team Update

TEAM UPDATE

Headcount: [X] (vs [X] plan)
• Engineering: [X]
• Sales & Marketing: [X]
• Operations: [X]
• G&A: [X]

Key Hires: [Names, roles]
Open Positions: [X]
Attrition: [X]%

Employee NPS: [X]

Slide 18: Operational Metrics

OPERATIONAL METRICS

Support:
• Tickets: [X]
• Response time: [X] hrs
• CSAT: [X]/5

Delivery (Software):
• Projects delivered: [X]
• On-time: [X]%
• Client satisfaction: [X]/5

Academy:
• Students enrolled: [X]
• Completion rate: [X]%
• Placement rate: [X]%

Slide 19: Risk & Compliance

RISK UPDATE

| Risk | Status | Mitigation |
|------|--------|------------|
| [Risk 1] | 🟢/🟡/🔴 | [Action] |
| [Risk 2] | 🟢/🟡/🔴 | [Action] |
| [Risk 3] | 🟢/🟡/🔴 | [Action] |

Compliance:
• GDPR: [Status]
• Data security: [Status]
• Legal matters: [Status]

Section 6: Strategic Discussion (3 slides)

Slide 20: Strategic Priorities

STRATEGIC PRIORITIES - NEXT QUARTER

1. [Priority 1]
   - Objective: [What]
   - Owner: [Who]
   - Success metric: [How measured]

2. [Priority 2]
   - Objective: [What]
   - Owner: [Who]
   - Success metric: [How measured]

3. [Priority 3]
   - Objective: [What]
   - Owner: [Who]
   - Success metric: [How measured]

Slide 21: Discussion Topics

TOPICS FOR BOARD DISCUSSION

1. [Topic 1]
   - Context: [Background]
   - Options: [A, B, C]
   - Recommendation: [X]
   - Decision needed: [Yes/No]

2. [Topic 2]
   - Context: [Background]
   - Options: [A, B, C]
   - Recommendation: [X]
   - Decision needed: [Yes/No]

Slide 22: Decisions & Action Items

DECISIONS REQUESTED

1. [Decision 1]
2. [Decision 2]

ACTION ITEMS FROM LAST MEETING

| Item | Owner | Due | Status |
|------|-------|-----|--------|
| [Item 1] | [Name] | [Date] | ✅/🔄/⬜ |
| [Item 2] | [Name] | [Date] | ✅/🔄/⬜ |

Monthly Investor Update Template

Email Format

Subject: SkyMirror Monthly Update - [Month] 2026

Dear Investors,

HIGHLIGHTS
• [Highlight 1 - most important win]
• [Highlight 2]
• [Highlight 3]

METRICS SNAPSHOT
| Metric | This Month | Last Month | Target |
|--------|------------|------------|--------|
| MRR | €[X] | €[X] | €[X] |
| Customers | [X] | [X] | [X] |
| Cash | €[X] | €[X] | - |
| Runway | [X] mo | [X] mo | 18+ mo |

PRODUCT
• CheckMet: [1-2 sentence update]
• Traquiva: [1-2 sentence update]
• Academy: [1-2 sentence update]
• Software: [1-2 sentence update]

TEAM
• Headcount: [X]
• Key hires: [Names if any]
• Open roles: [X]

CHALLENGES
• [Challenge 1 and what we're doing about it]
• [Challenge 2 and what we're doing about it]

ASKS
• [Specific ask - intro, advice, etc.]

NEXT MONTH PRIORITIES
1. [Priority 1]
2. [Priority 2]
3. [Priority 3]

Thank you for your continued support.

Best regards,
Lukman Ibrahim
CEO, SkyMirror

Investor Data Room Structure

Folder Organization

📁 SkyMirror Data Room
├── 📁 1. Company Overview
│   ├── Executive Summary.pdf
│   ├── Company Pitch Deck.pdf
│   ├── One-Pager.pdf
│   └── Team Bios.pdf
├── 📁 2. Financials
│   ├── Financial Model.xlsx
│   ├── Historical Financials.pdf
│   ├── Monthly P&L (Last 12 months).xlsx
│   └── Cap Table (NDA Required).xlsx
├── 📁 3. Legal
│   ├── Certificate of Incorporation.pdf
│   ├── Articles of Association.pdf
│   ├── Shareholder Agreement (NDA Required).pdf
│   └── Material Contracts Summary.pdf
├── 📁 4. Product
│   ├── Product Roadmap.pdf
│   ├── Product Demo Video.mp4
│   ├── Technical Architecture.pdf
│   └── Competitive Analysis.pdf
├── 📁 5. Customers
│   ├── Customer List (Anonymized).pdf
│   ├── Case Studies.pdf
│   ├── NPS Survey Results.pdf
│   └── Testimonials.pdf
├── 📁 6. Market
│   ├── Market Analysis.pdf
│   ├── TAM/SAM/SOM Analysis.pdf
│   └── Industry Reports.pdf
└── 📁 7. Team
    ├── Organization Chart.pdf
    ├── Key Hire Profiles.pdf
    └── Advisory Board.pdf

Board Governance

Board Composition (Target)

Seat	Type	Status	Notes
1	Founder/CEO	Filled	Lukman Ibrahim
2	Founder	Filled	[Co-founder]
3	Investor	Post-Seed	Lead investor
4	Independent	Year 2	Industry expert
5	Independent	Year 3	Finance/governance

Board Committees (Post-Series A)

Committee	Purpose	Members
Audit	Financial oversight	2 Independent + CFO
Compensation	Executive pay, equity	2 Independent + CEO
Nominating	Board composition	2 Independent + 1 Founder

Board Observer Rights

Investors with observer rights may attend board meetings but cannot vote.

Meeting Preparation Checklist

2 Weeks Before

Confirm meeting date/time with all attendees
Book meeting room or video conference
Begin drafting board deck

1 Week Before

Complete board deck draft
CEO review and approval
Distribute board package to directors
Confirm attendance

2 Days Before

Final deck updates
Prepare any supplementary materials
Test video/audio equipment
Brief presenters

Day Of

Arrive early / test technology
Have backup copies of materials
Designate note-taker
Record action items in real-time

Within 1 Week After

Distribute meeting minutes
Send action item tracker
Follow up on decisions needed
Schedule next meeting

Document Version: 1.0
Last Updated: December 2024
Owner: CEO (Lukman Ibrahim)
Review Cycle: Quarterly

Overview​

Board Meeting Framework​

Meeting Cadence​

Standard Agenda (Quarterly Board Meeting)​

Quarterly Board Deck Template​

Slide Structure (20-25 slides)​

Section 1: Executive Summary (3 slides)​

Section 2: Financial Performance (5 slides)​

Section 3: Product & Technology (4 slides)​

Section 4: Go-to-Market (4 slides)​

Section 5: Operations & Team (3 slides)​

Section 6: Strategic Discussion (3 slides)​

Monthly Investor Update Template​

Email Format​

Investor Data Room Structure​

Folder Organization​

Board Governance​

Board Composition (Target)​

Board Committees (Post-Series A)​

Board Observer Rights​

Meeting Preparation Checklist​

2 Weeks Before​

1 Week Before​

2 Days Before​

Day Of​

Within 1 Week After​